Absence Process Workflow

This article outlines the absence process in the Absence Management feature, including the roles and responsibilities of everyone, from employees and substitutes, to Campus Users and payroll.

	Employee Enters Absence Absence entered by phone or web Can create absence until half hour before start time
	Campus User Approves or Denies Absence Approve or deny absence if it requires approval Use reports to view upcoming absences Create last minute absences for employees (if needed)
	Absence Management Works its Magic Notify favorite 5 subs that there is a new absence Release absences to your qualified and available jobs Call qualified and available subs 2 days prior to start date of absence
	Substitute Finds and Accepts Job Proactively search for jobs 24/7 on the web, app, or by phone Wait for a call in the morning for absences that day Wait for a call in the evening for absences in the next 2 days
	Day of Absence Campus User reviews daily report to see absent employees/subs filling in, and prints off the substitute sign in sheet Substitute shows up and signs the sub sign in sheet to confirm that they showed up to work the job and the absence has been entered online Campus User reviews absences and reconciles absence to confirm their accuracy and send the absence data onto payroll
	Payroll Reviews and Reconciles Absence Data Payroll reviews absence data for that payroll period using an Absence Management-generated report Data is extracted out of Frontline Absence & Time or sent directly to the District's payroll software so that no manual entry is needed